Answer HVAC calls even at night
The no-cool call at 9 p.m. gets answered, quoted from your list and booked as a visit.
gulflineair.vantapayllc.com · What are your prices?
They ask on your site
The chat on your VantaPay site, at any hour.
Here are some of our services: Diagnostic / Service Call $99, AC Not Cooling — Repair $400, Furnace No-Heat Repair $400. Book.
The answer comes from your list
Your real services and prices, and the link to book.
Leads · from chat: Jordan · (727) 555-0142 · Asked about refrigerant leak search & recharge (r-410a).
The contact goes to Leads
Name and phone saved, with what they asked.
Everything VantaPay does for your HVAC business
Only what the product does today, with what it costs.
Calls & messages
What answers your clients while you work.
AI answers and books
Answers at any hour, quotes your starting prices and books the visit.
Included from Solo · $14.99/mo · 20 min a month included, then $0.25/min
The in-call screen with Live Captions: Linda asks for a ac repair visit, Vanta checks the calendar, offers 9:00 AM, a «Booked» notification drops in and the call ends.
Visit reminders
A text and an email the day before and two hours before each visit.
Included from Solo · $14.99/mo · 0 texts a month included, then 4¢ each
In Gulfline Air's reminder settings, 1 day and 2 hours before are on, by text and email, and 3 days before is turned on too. As the week passes toward R. Delgado's Thursday 9:00 AM Service Call, a text arrives three days before, one day before and two hours before, and Marco on the team gets a reminder too.
On-the-way texts
The client gets a text when the tech heads out, with a live arrival link if location sharing is on.
Duo plan · $29.99/mo
Review requests
After the job, the client gets a link to leave a review.
Growth plan · $49.99/mo
Booking & payments
How clients book, and how you get paid.
Service area check
Addresses outside your area can't book, and your trip fee shows before they confirm.
Duo plan · $29.99/mo
Online booking by address
Booking starts with the address, and the job lands in dispatch.
Included from Solo · $14.99/mo
On Gulfline Air's booking page, Rosa Delgado picks Diagnostic / Service Call, Saturday at 10:30, enters a name, a phone and the service address. The page says You're booked and the confirmation goes by text. The new booking lands in the calendar, and two more from the page fill the day.
Quotes, invoices, pay links
The client signs the quote on their phone and pays the invoice by card link.
Included from Solo · $14.99/mo
Your team & jobs
Your team on the road, and every job on record.
Before and after photos
The tech takes a photo before starting the job and another when it's done.
Duo plan · $29.99/mo
Time clock
Techs clock in and out from their phone, with an optional location check.
Duo plan · $29.99/mo
Monthly prices in US dollars. Higher plans add more people and larger monthly amounts.
What a HVAC business starts with
Diagnostic / Service Call
- Price
- $99
- Time
- 1 h
AC Not Cooling — Repair
- Price
- $400
- Time
- 2 h
Furnace No-Heat Repair
- Price
- $400
- Time
- 2 h
Refrigerant Leak Search & Recharge (R-410A)
- Price
- $350
- Time
- 1 h 30 min
Capacitor / Contactor Replacement
- Price
- $275
- Time
- 1 h
Blower Motor Replacement
- Price
- $550
- Time
- 2 h
AC Tune-Up (single system)
- Price
- $99
- Time
- 1 h
Heating / Furnace Tune-Up
- Price
- $99
- Time
- 1 h
Heating + Cooling Precision Tune-Up
- Price
- $179
- Time
- 1 h 30 min
Condenser / Evaporator Coil Cleaning
- Price
- $185
- Time
- 1 h 30 min
Seasonal Maintenance Plan Visit
- Price
- $129
- Time
- 1 h
Free In-Home Estimate (New System)
- Price
- No charge
- Time
- 45 min
Central AC System Replacement
- Price
- $6,500
- Time
- 8 h
Gas Furnace Installation
- Price
- $4,800
- Time
- 8 h
Ductless Mini-Split Install (single zone)
- Price
- $4,000
- Time
- 6 h
Smart Thermostat Installation
- Price
- $225
- Time
- 1 h
Whole-Home Air Purifier / UV Install
- Price
- $1,200
- Time
- 3 h
This is the list a new account of this trade starts with. Change it in Services; the AI quotes whatever you set.
What your booking page asks
- Service address
- Required. You can turn it off or edit it.
- What's going on? Describe the issue
- Required. You can turn it off or edit it.
- How urgent is this?
- Required. You can turn it off or edit it.
- What kind of system is it?
- Required. You can turn it off or edit it.
- About how old is the equipment?
- Optional. You can turn it off or edit it.
- Photos of the unit or nameplate (optional)
- Optional. You can turn it off or edit it.
- Visits at the client's address
- Booking starts with the address and the job goes to dispatch.
Keep reading
What it doesn't do
It doesn't price a job it hasn't seen: the AI quotes your starting prices and books the visit or the estimate. The final number is yours.
Questions
What does a new HVAC business account start with?
17 services in 3 categories, from $99 (Diagnostic / Service Call) to $6,500 (Central AC System Replacement). Any price can be changed, and the AI and the booking page quote whatever you set.
Does the booking page ask for a deposit?
Not by default. You turn it on per service whenever you want.
Can it handle emergency calls after hours?
It answers at any hour and books into your open times. What counts as an emergency and when you go out is still your call.
The next no-cool call gets a time on the calendar, not your voicemail.
No setup fee · What VantaPay is