Everything your tattoo studio needs
Tattoo shop software for booking, deposits, consent forms and stencils, with AI on your phone line and your DMs.
What VantaPay does for tattoo studios
- Stencils from a referenceUpload the client's photo or your drawing and print the line work on your thermal printer.
- Tattoo design sketchesVanta Tattoo Designs drafts an idea by style and by placement on the body.
- Instagram and Facebook repliesA comment like PRICE gets your prices and a Book button by DM, once Meta approves VantaPay's app.
- Online booking by artistClients pick the service, the artist and the time on your booking page.
- Deposits at bookingA deposit per service, paid before the slot is theirs, and taken off the final bill.
- Consent forms on the phoneThe release goes out with the booking and is signed on the client's phone, dated, on their file.
- RemindersBy text or email, 7 days, 3 days, 1 day or 2 hours before the appointment.
- AI phone answeringAn AI answers your studio line in English or Spanish and books from your calendar.
- ChatGPT and ClaudeAsk your own assistant who's booked tomorrow, or have it send a client the release.
- A websiteBuilt from your services, hours and photos, with booking in it, at yourstudio.vantapayllc.com.
- Point of sale with tipsCard, cash, gift card or a QR code, the tip, and the receipt by email.
From reference to stencil
Drop in the client's reference, get clean line work, and print it on the thermal printer you already use.
- Line work made for a tattoo transfer, not a photo filter.
- Every stencil is saved to your studio's gallery and exports as a PNG, with or without the white paper.
- Sketch the idea first in Vanta Tattoo Designs: pick the style and point to the placement on a body.
In every plan, from $14.99 a month. Stencil credits from 20 for $2.49.
Screen recording of the real Stencil Studio. A cursor drags raven.jpg onto the upload area, the file loads (0.22 MB, ready) and the wizard moves to step 2, Model.
Drop in the reference
Drag the photo into the Stencil Studio. It loads and moves you to the next step on its own.
The cursor passes the Fix the photo card, picks the Norbe model and presses Generate stencil. The drawing screen runs, sped up, and the stencil opens in step 3.
Pick the model, generate
Choose Norbe, PowerLiner, Realism or a model trained on your own line, then press Generate stencil.
In step 3 the cursor drags the line between the stencil and the photo, presses Export PNG and stencil.png downloads. Below, My Stencils shows the new stencil under Today.
Compare it, export it
Slide to check the lines against the photo, export the PNG, and it's already saved in My Stencils.
Your prices, answered by DM
Someone comments PRICE on your flash post and gets your starting prices and a Book button in a private message.
- The prices come from your own list; pieces you price by quote stay by quote.
- If they keep writing, the thread lands in your VantaPay inbox and you take it over.
- Waiting on Meta: replies switch on for every studio when Meta approves VantaPay's app.
In every plan, from $14.99 a month.
On Instagram, someone comments PRICE under InkMyHeart Tattoos' flash post, and the studio's automatic public reply says: We sent you a private message. In the DM, InkMyHeart Tattoos sends its services with their prices, Small Tattoo (1-2hr) $150 and Medium Tattoo (3-4hr) $350, and a Book button. The client answers that they booked.
Booked, deposit paid, release signed
Clients choose the artist and the time, pay the deposit, and sign the release on their phone before the session.
- The tattoo setup asks a $50 deposit on a small tattoo and $100 on a medium; you change it per service.
- Make the release required for a service and the session can't be started until it's signed.
- Reminders go out by text or email, 7 days, 3 days, 1 day or 2 hours before.
In every plan, from $14.99 a month.
On InkMyHeart Tattoos' booking page, a client picks Medium Tattoo (3-4hr), from $350, then Thursday at 12:00 with Iris, types her name and pays the $100 deposit to book with a card. She is booked. A text asks her to sign her release before the session; she signs the Tattoo Release Form on her phone. In the studio's calendar the appointment appears with Deposit $100 paid, then Release signed.
The phone, answered while you tattoo
An AI answers your studio line, quotes your prices, books from your live calendar and texts the confirmation.
- It reads your real availability, so a slot taken online can't be booked twice.
- It answers in the caller's language, English or Spanish.
- Every call leaves a transcript, and the calls you choose go to a person.
Solo ($14.99 a month) includes 20 call minutes; Growth ($49.99), 100.
A caller phones InkMyHeart Tattoos and asks for a consult for a back piece. VantaPay's AI answers: Iris has Thursday at 2, the Design Consultation is $50, and offers to book it and text the confirmation. The caller says yes. The appointment appears booked for Thursday at 2:00 with Iris, and the text confirmation is sent.
Run the studio from ChatGPT or Claude
Connect VantaPay to the assistant you already use and ask about your day, your clients and your money.
- Nothing goes to a client until you say yes.
- Each artist connects their own assistant, with the permissions of their role.
- Claude connects on every plan. ChatGPT works today on Business, Enterprise and Edu; on Plus and Go it arrives with the VantaPay app, now in OpenAI's review.
In every plan, from $14.99 a month; the AI assistant is pay as you go on Solo.
In Claude, with VantaPay connected, the owner asks who's booked tomorrow. Claude checks VantaPay's calendar and lists four appointments at InkMyHeart Tattoos. The owner asks it to send Kayla her release; it shows the exact text with the signing link and asks before sending. After the owner says yes, the text is sent and arrives on Kayla's phone.
Your website and your register
A website written from your services, and a register that takes the deposit off the bill and adds the tip.
- Your site lives at yourstudio.vantapayllc.com with your services, hours, photos and the Book button.
- Card, cash, gift card or a QR code the client pays from their own phone.
- The deposit paid at booking comes off the final bill, and the receipt goes by email.
In every plan, from $14.99 a month. No setup fee.
InkMyHeart Tattoos' website, at inkmyhearttattoos.vantapayllc.com, shows its services with prices and a Book button. At the register, Kayla's ticket has Medium Tattoo (3-4hr) with Iris at $350.00 and the deposit paid at booking, −$100.00. A $50.00 tip is added and the total is $300.00. The card is charged, the screen says Paid, and the receipt is emailed to Kayla.
Questions
What tattoo shop software handles booking, deposits and consent forms?
VantaPay does all three in one account. Clients book online with the artist and time they pick, pay the deposit set for that service, and sign the release on their phone. The same account turns a reference into a printable stencil, answers your phone and your Instagram DMs with AI, and runs the register.
What app do tattoo artists use to make stencils?
In VantaPay it's Stencil Studio: upload the client's photo or your drawing and it draws line work you export as a PNG and print on your thermal printer. You set the size when you print. Stencils use credits, sold in packs from 20 for $2.49.
How do tattoo deposits work with online booking?
You set a deposit per service. The client pays it on your booking page when they pick the time, and the slot is held while they pay. If the appointment moves, the deposit moves with it, and it comes off the final bill at the register. Keeping or returning a deposit after a no-show is your decision; nothing does it automatically.
Can clients sign the tattoo consent form on their phone?
Yes. The release goes out when they book, by email, and by text if they agreed to texts. They sign it on their phone and it's saved, dated, on their file. The tattoo release is signed by the client and the artist, and you can require it before a session starts.
Is there an AI answering service for tattoo shops?
Yes. VantaPay's AI answers your studio line, quotes the prices in your list, books from your live calendar and texts the confirmation when the caller agrees. Solo includes 20 call minutes a month and Growth 100.
Can I run my tattoo shop from ChatGPT or Claude?
Yes. Connect VantaPay and ask who's booked tomorrow, who owes you, or to send a client the release. Anything that goes to a client waits for your yes. Claude connects on every plan; ChatGPT works today on Business, Enterprise and Edu, and on Plus and Go once OpenAI approves the VantaPay app.
Do the Instagram auto-replies work for every studio yet?
Not yet. They switch on for every studio when Meta approves VantaPay's app. Until then, the AI on your phone line and the AI chat on your website answer the same price questions.
How much does VantaPay cost for a tattoo studio?
Booking, checkout, client messages and the stencil studio come with every plan. Solo is $14.99 a month for one person; the AI assistant is pay as you go on Solo; Growth is $49.99 a month for up to 5 people. Stencils are paid per use with credit packs. There's no setup fee.
Your next client books, pays the deposit and signs before they walk in.
Solo $14.99 a month · Growth $49.99 a month · No setup fee